Import requests for proposal (RFP) or information (RFI)

A brief title that describes what is included in the event. The title is included in emails to suppliers and helps them to get a general idea about the event. This will be prominently displayed to buyers and suppliers.

Data type: Text

Example: Cleaning Services for Wisconsin Area

Buyer's email. Fairmarkit does not validate the email. This value is used to assign the event in Fairmarkit and must be an existing account in Fairmarkit.

Data type: Email

Example: firstname.lastname@mycompany.com

Request for proposal ID from your purchasing application

Data type: Text

Example: ID123

A detailed description to explain why you are running an event for this project. This description acts as a cover letter, introducing suppliers to your event. Can contain up to 50,000 characters.

Data type: Long Text

Example: MyCompany is requesting proposals for fish tank cleaning services at our offices across the United States.

Date and time when all responses are due for the event. This value can be set via logic (create+7 days). This value must be after the Scheduled Publish Date and before the Close Date.

Data type: Date + Time

Example: 2/23/2023 0:00:00

Date and time to open the event. Events can be manually opened or scheduled to be opened. This value must be after the current date and before the Close Date and Questions Date.

Data type: Date + Time

Example: 1/23/2023 0:00:00

Date and time when responses to questions are due. This value must be after the Scheduled Publish Date and before the Close Date.

Data type: Date + Time

Example: 1/30/2023 0:00:00

The name of the department or business unit that requested the event.

Data type: Text

Example: Facilities

The business unit that requested or is related to the event. This is an optional field that may not be configured for your organization.

Data type: Text

Example: MyCompany-US

The name of the project associated with the event.

Data type: Text

Example: Project Aquarium

Your preferred shipping method.

Data type: Drop-Down

Accepted values: Fairmarkit defined values; see Shipping type and Carrier.

Your preferred shipping carrier. The available carriers depend on the selected Shipping Type.

Data type: Drop-Down

Accepted values: Fairmarkit defined values; see Shipping type and Carrier.

A note describing the justification for the event. This field is not visible to suppliers.

Data type: Text

Example: Contract expiring

Set if this is a request for information event.

Default: No

Data type: True / False

Example: No

Accepted values: Yes or No

The projected value of the event.

Data type: Number

Example: 10000000

The projected savings for the event.

Data type: Number

Example: 500000

Event currency when awarding. This should be the three letter currency code.

Default: USD

Data type: Three letter currency code

Example: EUR

Add additional information and communication about the event with all invited suppliers. This correlates to the Notes to Suppliers in the Fairmarkit user interface.

Data type: Text

Example: Proposals must be received on or before 2:00 p.m. on Monday, January 30, 2023 MyCompany reserves the right to accept or reject any or all proposals and to waive any irregularities. We do not accept late or misdirected proposals. Persons submitting a response to this RFP must comply with all applicable laws, ordinances and regulations including the provisions of the State of Texas Government Code Chapter 176. Failure to follow the procedures of this RFP will result in immediate disqualification from consideration. All inquiries for information regarding this solicitation should be directed in writing to: Person@MyCompany.com

Client company. This is an optional field that may not be configured for your organization. When enabled, you'll have a custom list of options.

Data type: Text

Example: Cameron's Consulting Agency

Your purchasing application. When entered, it will override the system level settings.

Data type: Text

Example: Compass

Section title. You can add up to 3000 questions (lines) to an event and 100 questions per section.

Data type: Text

Example: Company Information

Section description.

Data type: Text

Example: Company Information

Benchmark price per unit. This is internal to your company. Presumably in your currency and UOM for the item.

Data type: Text

Example: 10.00

Benchmark supplier ID.

Data type: Text

Example: S1002

Benchmark supplier name. This can be a name, title, entity, or description.

Data type: Text

Example: Charlie's Convenience Store

Manufacturer of the line item.

Data type: Text

Example: Local Co

Manufacturer part number of the line item.

Data type: Text

Example: 900

Your organization's part number for the item. This value is entered at your discretion.

Data type: Text

Example: IPN100

Item quantity. This is assumed to be an integer.

Data type: Text

Example: 1

Standard 8 digit UNSPSC code for the item or requested service.

Data type: Text

Example: 50201706

Line number or order of the line item.

Data type: Text

Example: 1

Line item type. For more information, see Create a request for proposal.

Default: Item

Data type: Text

Example: Item

Accepted values

Item name.

Data type: Text

Example: coffee beans

Unit of measure of the item.

Default: Each

Data type: Text

Example: Each

Accepted values: Fairmarkit defined values; For more information, see Available UOMs.

Note: Custom mapping is available. For more information, contact your technical architect.