Request for information - available fields

Overview

Before you agree to respond to an event, you can view an event overview. This includes a summary of the due dates, an outline of the event sections, the number of questions, and the project description. After reviewing, you can choose to Start your proposal or Decline the event.

Rounds

If the event is part of an multi-round event, a round banner displays at the top of the screen. Select the round drop-down to toggle between your responses to the various event rounds.

Share

When responding to a request for information (RFI) event, you can invite collaborators to help you respond to the event. For each collaborator, you can manage their permissions, controlling if they are able to view or edit the event response. Additionally, collaborators can view or send (with Edit persmission) messages for their events.

Close time

A countdown clock displays the remaining response time before an event closes. Keep in mind that a buyer can close an event early.

Event comments

While working on an event, comments allow you to communicate about the event and clarify details with buyers. Comments can include attachments. You'll receive a notification when comments are added to your events.

Buyer Info

Field		Description
	Buyer	Displays the buyer's name. Depending on the buyer's company configuration, the buyer's name may not be displayed on the event.
	Event ID	Displays the Fairmarkit event ID.
	Scheduled close	Displays the date and time that the event is scheduled to close.
	Location / facility	Displays the location or facility where the goods will need to be delivered or the services performed.

Supplier Info

Field		Description
	Company name	Displays your company name.
	Contact name	Displays your contact name.
	Email	Displays your email.
	Address	Displays your address.

Event comments

Click to add an event comment. Event comments allow you to communicate about the event and clarify details with buyers. Comments can include attachments. You'll receive a notification when comments are added to your events. For more information, see Event comments.

Clarifications regarding this request

After a buyer has submitted an event, they can send a clarification. Clarifications can include text and attachments and are date and time-stamped. All clarifications display in the Clarifications regarding this request area.

Event information

Field		Description
*	Supplier proposal number	Enter your reference ID.
	Valid for	Select the number of days that the pricing is valid. Available options include 5, 10, 15, 30, 60, 90, 180, or 365 days.
	Currency	Select the currency you want to submit your response in. The prices will remain in your currency, but when the buyer reviews your response, it will be converted to their selected currency.
	Export / Import	For larger events, you can download the event to Excel format, update it with your responses, and then import your updates into Fairmarkit.

Questions

For your event, you'll have a list of questions to answer. Questions are organized into one or more sections. You must answer all required questions, which are marked with a red asterisk (*), to submit your response.

Click More Info to view additional information from the buyer, or add additional information, such as SKU, Country of Origin, Minimum Order Quantity, Comments, and Attachments. The available fields depend on the question type.

Notes about proposal

Add additional information and communication (up to 1,000 characters) about your event response for the buyer.

Attachment for proposal

Click Add Files to attach files to share with the buyer. Files can be up to 100MB, and the File name cannot be longer than 255 characters. See Attachments for more information.

Appendix

Displays any event-level notes or Attachments the buyer added.

Terms and Agreements

If this is the first time responding to the customer or if the customer has updated their terms, you must agree to the Terms and Agreements.

Submit actions

Field		Description
	Send me a confirmation email when I submit this proposal	Select if you want to receive an email confirmation when you submit your response to the buyer.
	Submit	Click Submit when you are ready to submit your response to the buyer. The Submit button is disabled until you've completed all required fields; click the link below the Submit button to link to the required fields that need your response.
	Decline	Click Decline to decline the entire event. You will be prompted to select a reason why, such as being out of stock or not carrying the particular items. By providing a reason, you help improve Fairmarkit's supplier recommendations, allowing us better to recommend you as a potential supplier for future events.
	I'm Interested	If you want to respond to an event but need more time, click the I'm Interested button. This option lets the buyer know that you're interested in the event.